Accounts · Money in

An invoice is a
ledger entry, not a PDF.

Raise it, approve it, send it, chase it and settle it — and every one of those steps writes the accounting behind it at the moment it happens. Nothing waits for a month-end run, because there is no separate book to catch up.

One document, its whole life. Draft, approval, dispatch, reminders, part payments, advances, credit notes and write-offs all live on the same record.

Raising it

From draft to sent, with the approval in between.

An invoice does not touch the ledger until it is approved, so a draft can be corrected freely and an approved one cannot be quietly rewritten.

Approve, then postApproval is the moment the entries are written. Before it, the document is yours to fix; after it, corrections go through a credit note so the trail survives.
Email it as a PDFSend the invoice from the system, with a PDF generated from the same data that posted — not a re-typed copy that can disagree with the books.
Reminders that are recordedChase an unpaid invoice and the reminder is stored against it, so the next person to look knows what was already sent and when.
Raise many at onceBulk creation for the run of invoices that are the same shape every month, without opening the form thirty times.
Getting paid

Part payments, advances and the awkward cases.

The parts most invoicing tools leave to a spreadsheet, because they are where the arithmetic gets uncomfortable.

One payment, several invoicesRecord what actually arrived and split it across the invoices it settles, rather than forcing one payment per document.
Advances held and appliedMoney taken before the invoice exists is held against the customer and applied when it does — with unapply and refund when plans change.
Void a paymentA payment entered wrongly is voided and reversed rather than deleted, so the bank line and the ledger still reconcile.
Post-dated chequesRecorded when taken, then deposited, cleared, bounced or cancelled — each outcome posting the entry that outcome deserves.
Interest on overdueA report of what is chargeable, and the ability to raise the interest as a document rather than a note in an email.
When it goes wrong

Cancel, credit, write off — and reverse the credit.

A live ledger cannot use the delete key. Every correction here is itself a document.

Credit notesIssue against an invoice, with the reversal posted. A credit note raised in error can itself be reversed.
Cancel an invoiceA cancellation posts the reversing entries rather than removing the record, because a numbered document that vanishes is an audit problem.
Write it offBad debt written off deliberately, as an entry with a reason, instead of an invoice quietly left open forever.
Knowing where you stand

Ageing, and a statement per customer.

Ageing reportWhat is owed, by how long — the view that decides who gets chased today.
Customer statementEvery document and payment for one customer over a period, in the form they will ask you to email them.
Nearby

Related capabilities.

Recurring billing · Receivables and collections · GST returns · Sales orders

Stop reconciling your invoices against your books.

They are the same system here. The invoice you sent and the entry in the ledger were never two records.

Get started → See pricing