Accounts · Money out

The order becomes
the bill.

Raise it, get it approved, send it, receive against it — and when the invoice arrives, convert the received order into the bill rather than re-typing what you already ordered.

Where three-way matching actually starts. The order, the receipt and the bill are the same chain of records, so the comparison is possible rather than manual.

Ordering

Numbered, approved and sent.

Approval before it goes outA PO is a commitment. Approval is a step, not an assumption, and it is recorded against the document.
Send it as a PDFGenerated from the order itself, so what the supplier reads is what the system holds.
Cancel an orderCancellation is a state on the record, so a cancelled order stays visible rather than disappearing from the numbering.
Receiving

Goods in, against the order they came for.

Receipt against the PORecording the receipt is what moves the stock, and it is tied to the order it satisfies.
Partial receiptsSuppliers rarely send everything at once. The order tracks what has arrived against what was ordered.
Billing

One click from received to billed.

Convert to a vendor billThe received order becomes the bill, carrying its lines with it — no second entry of the same data, and no chance of the two disagreeing.
Nearby

Related capabilities.

Vendor bills · Inventory · Procurement RFQs

From order to ledger without re-typing anything.

The purchase order you approved is the bill you pay and the stock you received. One record, three views.

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