Accounts · Money out

What you owe,
and what they think you owe.

Vendor bills recorded, approved and paid, with a statement per supplier that reconciles cleanly against the one they send you — because both are built from the same documents.

The argument you have every quarter. A supplier statement that does not match yours is usually a missing bill or a payment applied differently. This is built so you can see which.

Recording it

A bill, approved before it posts.

Approval writes the entriesA bill in draft can be corrected. Once approved it has posted, and changes go through a debit note instead.
Batch captured on receiptWhen the line is a batch-tracked item, the batch and its expiry are recorded as the goods arrive — not reconstructed later from a delivery note.
Bulk entryRecord a run of bills in one pass for the months where the post arrives all at once.
Cancel with a reversalCancelling posts the reversing entries rather than deleting a numbered document.
Paying it

Part payments, and the ability to undo one.

Pay several bills at onceOne payment split across the bills it settles, in the amounts it settles them.
Remove a paymentA payment recorded against the wrong bill can be removed and re-applied, so the bank line still ties out.
Post-dated chequesIssued cheques tracked to presentation, with a bounce posting its own entry rather than needing a manual correction.
Agreeing with them

Ageing, and a statement per vendor.

AP ageingWhat is due and how overdue, computed from the bills and payments themselves.
Vendor statementEvery bill and payment for one supplier over a period — the document you put beside theirs when the totals disagree.
Nearby

Related capabilities.

Purchase orders · Expenses · GSTR-2B reconciliation · Banking

Payables that survive a supplier call.

When they read out their ledger, yours is built from the same documents — so the difference is findable rather than arguable.

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